Finance, GST & Accounting guides
GST invoicing, accounting and purchases - explained step by step.
41 guides in 8 modules. One guide for every Finance screen. Each one says what the screen is for, how it works underneath, and walks you through it with screenshots from the live demo.
How the pieces fit together
Nothing is entered twice. A customer, an item or a vendor is set up once and every document after it reads from that record.
Sell and get paid
Sales
Customers, quotations and sales orders - everything before the invoice.
- CustomersAdd customers in Sayl Finance once - GSTIN, billing address and GST state code - and reuse them on every quotation, sales order and invoice.
- QuotationsCreate, send, revise and convert quotations in Sayl Finance. Track what you offered, what the customer said and what it became.
- Sales OrdersRaise sales orders from an accepted quotation or directly, route them through approval, then turn them into invoices in Sayl Finance.
Invoicing
Invoices, recurring billing, credit notes and the companies you bill under.
- InvoicesCreate GST invoices, send them over WhatsApp or email, record payments and track what is overdue in Sayl Finance.
- Recurring InvoicesSet up a recurring invoice in Sayl Finance so retainers and subscriptions bill themselves weekly, monthly, quarterly or yearly.
- Credit NotesIssue credit notes in Sayl Finance to reduce what a customer owes for sales returns, price adjustments and invoice corrections.
- CompaniesManage the legal entities and branches you invoice under in Sayl Finance - each with its own GSTIN, address, bank details and payment terms.
Inventory
The item catalog, prices, units and warehouses every document reads from.
- Items / ProductsBuild one item catalog in Sayl Finance - category, unit, HSN/SAC, GST rate, cost and price - and pick from it on every quotation, order and invoice.
- CategoriesGroup items into categories in Sayl Finance and give each a default HSN/SAC code that new items inherit.
- Price ListsCreate customer-specific and quantity-tiered price lists in Sayl Finance so quotes, orders and invoices pick up the right price automatically.
- Units of MeasureManage units of measure in Sayl Finance - a starter set is included and you can add your own.
- WarehousesAdd warehouses in Sayl Finance to tag stock adjustments and items by location.
GST
GSTR-1 and GSTR-3B data prep, and the HSN/SAC code master behind every tax line.
Accounting
The ledger behind it all - accounts, journals, budgets, assets and branches.
- Finance DashboardSee what you are owed, what you owe, cash on hand and this month's profit on the Sayl Finance dashboard - all from the live ledger.
- Chart of AccountsUnderstand and extend the Sayl Finance chart of accounts - the general ledger's own vocabulary for assets, liabilities, equity, income and expenses.
- Journal EntriesPost manual journal entries in Sayl Finance, see every automatic posting, reverse mistakes and lock closed periods.
- Recurring Journal EntriesSchedule repeating journal entries in Sayl Finance for depreciation, accruals and prepaid amortisation.
- BudgetsPlan income and expenses month by month in Sayl Finance and compare the plan against the actual ledger.
- Fixed AssetsTrack fixed assets and run monthly depreciation in Sayl Finance, with cost, accumulated depreciation and book value for each asset.
- BranchesAdd branches in Sayl Finance and see income, expenses and profit for each place of operation.
- Custom FieldsAdd your own fields to invoices, quotations, vendor bills and items in Sayl Finance.
- Scheduled ReportsEmail a Profit & Loss, Balance Sheet or aging report to your team on a schedule from Sayl Finance.
Banking
Bank accounts, statement import and reconciliation.
Reports
Financial statements, aging and cash flow.
- Trial BalanceSee every account's total debits and credits as of a date in the Sayl Finance trial balance - proof that the books balance.
- Profit & LossSee what the business earned and spent between two dates in the Sayl Finance profit and loss statement, filtered by branch.
- Profit MarginSee what each invoiced line actually made against its catalog cost in Sayl Finance's profit margin report.
- Balance SheetSee what the business owns, owes and is worth on the Sayl Finance balance sheet, as of any date.
- Receivables AgingSee who owes your business money and how overdue each invoice is with the Sayl Finance receivables aging report.
- Payables AgingSee what your business owes vendors and how overdue each bill is with the Sayl Finance payables aging report.
- Cashflow ForecastProject your cash and bank balance week by week in Sayl Finance from outstanding invoices and bills.
Purchases & Expenses
Vendors, purchase orders, bills, expenses, mileage and cheques.
- Purchase OrdersRaise purchase orders in Sayl Finance for what you intend to buy, then convert them into vendor bills.
- BillsRecord vendor bills in Sayl Finance - read them from a PDF, pick expense accounts, pay them in full or in part and track what you owe.
- Recurring BillsSchedule recurring vendor bills in Sayl Finance for rent, hosting and subscriptions so they are raised automatically.
- Debit NotesIssue debit notes in Sayl Finance to reduce what you owe a vendor for returns, price reductions and corrections.
- VendorsManage suppliers in Sayl Finance with GSTIN, state code and a default expense account for their bills.
- ExpensesRecord quick expenses in Sayl Finance - a taxi fare, a subscription, petty cash - and post them to the ledger immediately.
- MileageLog business trips at a rate per km in Sayl Finance and turn them into expenses to reimburse.
- ChequesPrint vendor cheques onto your bank's own cheque leaf from Sayl Finance and keep a register so no number is used twice.
- Recurring ExpensesSchedule recurring expenses in Sayl Finance for rent, broadband and subscriptions so they are logged automatically.
Common questions
- Can I try Sayl Finance without signing up?
- Yes. The live demo is a real Sayl workspace with sample customers, quotations, invoices, vendors and bills. It needs no sign-up, and nothing you do in it is saved.
- Does Sayl Finance handle GST?
- Yes. Each document works out CGST and SGST for supplies within your state and IGST between states, and the GST Returns page prepares GSTR-1 and GSTR-3B data from your invoices. It is a workpaper for your accountant or the GST portal - Sayl does not file returns for you.
- Is it real double-entry accounting?
- Yes. Issuing an invoice, recording a payment or opening a bill posts balanced entries to a general ledger with a chart of accounts, and the trial balance, profit and loss and balance sheet are all read from that same ledger.
- Where do I start?
- Follow the sales path: add a customer, raise a quotation, convert it to a sales order or invoice, then record the payment. The modules below follow the same order as the Finance menu in the app.