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Sayl

Finance, GST & Accounting · Inventory

Items / Products

Build one item catalog in Sayl Finance - category, unit, HSN/SAC, GST rate, cost and price - and pick from it on every quotation, order and invoice.

Try it in the live demoFinance → Inventory → Items / Products

What it is for

Items is what you sell, in one place: category, unit of measure, HSN/SAC code, tax rate, purchase cost, selling price and stock. Every quotation, sales order and invoice reads from it, so no document keeps its own copy of what a product costs or how it is classified.

How it works

  • When you pick an item on a document, its price, tax and HSN/SAC are copied onto the line and can still be changed on that single line. Editing the item later never rewrites documents you have already saved.
  • Enter a purchase price and a margin % and the selling price is worked out for you; or type the selling price directly.
  • The purchase price is also what the Profit Margin report compares each invoiced line against.
  • Items can carry an opening stock, a reorder level and a default warehouse. Stock is a single running total per item across the workspace.

Step by step

Every screenshot is from the live demo. The highlighted button is the one to click - nothing here is saved in the demo, so you can follow along freely.

  1. 1

    Open Items / Products

    Finance → Inventory → Items / Products. The table shows each item's category, HSN/SAC, purchase price, sales price, tax and stock. Filter by category, or use Bulk upload to load many at once.

    Items / Products - Open Items / Products
  2. 2

    Click New item

    The button is at the top right (highlighted).

  3. 3

    Describe the item

    Give it a name (a SKU is generated if you leave it blank), choose whether it is goods (HSN) or a service (SAC), and pick its category and unit of measure. The description is shown on the line whenever the item is picked.

    Items / Products - Describe the item
  4. 4

    Set the price and tax

    Enter the purchase price and the sales price (or a margin %), the GST rate and the HSN/SAC code. For stocked goods add the opening stock, a reorder level and the warehouse it is normally kept in.

  5. 5

    Save and reuse it

    Click Add item (highlighted). It now appears in the catalog and in every item picker.

    Items / Products - Save and reuse it

Key fields

Purchase price / Margin % / Sales price
Cost, markup and selling price - any two work out the third.
GST rate %
Copied onto document lines when the item is picked.
HSN / SAC
Classification code printed on invoices and reported in GST returns.
Opening stock / Reorder level
Starting count and the level that triggers a reorder.

Tips

  • Set purchase prices even for services - it is what makes the Profit Margin report meaningful.
  • Give each category a default HSN/SAC so new items in it are pre-filled.